Cut, Copy and Paste

Cut, Copy and Paste in Word

What is Copy?

The term copy is used to make duplicate text entries within the same or separate documents. Once you copy a selected item, it goes to the memory called clipboard. It will be stay on the clipboard until you paste it.

What is Cut/Move?

The term cut is used to move selected text in to a different location in the current document or in to a separate document. In the same way moved item will be held in the clipboard until your paste it. However, once you click cut command, the selected text will be disappeared from the document.

Method I – Using the mouse

1. Select the text of couple of texts to be copy / move

2. Right click on the selection.

3. Click ‘Copy’ or ‘Cut’ according to your necessity

4. place the mouse cursor where you want to put your copied text

5. Right click

6. click ‘Paste’

Method II – Using the keyboard

1. Select the text of couple of texts to be copy / move

2. Press ‘Ctrl+C’ to copy or press ‘Ctrl+X’ to move

3. Place the cursor on the desired location to paste the item

4. Press ‘Ctrl+X’

Select text in a Word document

When you are going to create word document, it is necessary to have the ability of selecting content of the document. In Microsoft word processor, many tasks cannot be accomplished without selecting the specific text/object. Understanding various selecting methods will help you to prepare your document comfortably. 

therefore, I am going to show you how to select text in the document with use of mouse, keyboard or both.

Using the Mouse

• A single word - just double click on the word.
• Multiple words - place the mouse pointer in front of the text and then drag the mouse over the words to select them and release the mouse after the selecting is done.
• A paragraph - triple click on the paragraph. (Method I)
• A paragraph - double click in the left margin focusing the paragraph to be selected. (Method II)
• A single line - place the mouse pointer in the left margin focusing the line to be selected and then click.
• Whole document - triple click on the left margin.

Using keyboard

before you use the keyboard to select specific text in the document, you have to learn some cursor movements that can be done through your keyboard.  so, try these examples.

• press the left arrow key - to jump to the previous character.
• press right arrow key - to jump to the next character.
• press top (up) arrow key - to jump to the upper line.
• press bottom (down) arrow key - to jump to the bellow line.
• press CTRL + Left arrow key - to jump a word left.
• press CTRL+ Right arrow key - to jump a word right.
• press CTRL + Down arrow key - to jump to the beginning of below paragraph.
• press CTRL + Up arrow - to jump the beginning of the upper paragraph.
• Press HOME key to jump to the beginning of the line.
• Press END key to jump to the line end.

if you use any of the above cursor movement methods while press and holding down the SHIFT key, text will be selected from last cursor position up to new (current) cursor position.

Using Mouse and Keyboard

• Multiple words (random) - while holding down the CTRL key, double click each word or drag to select
• A sentence - CTRL + Click on the sentence.
• Whole document - at the left margin, CTRL + CLICK.

Creating a Word Document

A document is a file created using Microsoft Word. A document is made with pages. Any single document may consist many number of pages.

In word, you are able to insert, many number of pages with different sizes, however word gives you a blank page to make your document. By default, size of the first page of word is ‘Letter’. (Changing page sizes is explained in the future.)

Steps to create a word document.

1. Open Microsoft Word.

2. Click ‘blank document’ template.

3. In the page type the document /enter data to be saved.

4. Go to the ‘File’ tab.
5. Click ‘Save’ / ‘Save As’.

6. Browse and select the location to keep your file.
7. Type a suitable name for your file in the file name box.
Click ‘Save’

The Word 2016 Interface

At the startup click blank document to create your own document with your own formatting. Or if you want to create a document using a template, just click on it.

Welcome Screen

Elements of the Word 2016 Interface

There are few different parts in the interface which you should know before start working with Word. following screenshot shows the basic elements in the window.

The Word 2016 Interface (with Blank Document template)

1. Control buttons - The three different buttons located on the top right corner of the window. (From right to left Close, Maximize/Restore Down, and Minimize). Use these buttons to control window.

2. User Name - Displays details of the current user. Still if you are not a Microsoft Account holder, just sign-up and use that sign-in details to sing-in to word.

3. Document Title - Shows the title of the window. usually it become the file name. and until you save your file it shows the title as Document1-Word, Document2-Word...  and so on.

4. Quick Access Toolbar - A small horizontal bar with few different buttons. This is designed to hold your frequently accessing tools. (Save, Quick Print, New..etc). And you are able to add/remove any tool in this bar.

5. The Ribbon - The most important element in the entire interface. The horizontal bar with all the tools which we will use to develop our document. Tools in the ribbon is arranged as tabs. (Home, Insert, Design, Layout...etc) each tab has many tools and all these are arranged in different groups. (In the home tab; Clipboard, Font, Paragraph, Styles, and Editing are considers as groups. 

6. Horizontal Ruler - By default it is measured in inches. And the ruler helps us to create document with correct measurements. Further more this ruler is used to arrange text in the document, create illustraions...etc

7. Vertical Ruler - Same as the horizontal ruler, this is used to create documents with correct measurements.

8. Page - This is the location where we use to arrange text, images and shapes on the document. Different Page sizes, two main Orientations and many more options are available to select according to your preference. 

9. Status bar - Shows the summery of the file and and some notifications like input language, Progress, View options..

Starting Word 2016

once you have purchased and installed Microsoft Office 2016, then you are ready to work with office. Microsoft word 2016 comes with Microsoft office 2016 as the word processing application and by default it is installed on the drive C: (In Windows). and windows provides few different ways to open Word 2016.

following methods will be worked fine on Windows 10.

Method 1:

1. Click on Start Menu.
2. Type Word 2016.
3. Hit the Enter key

Method 2:

1. Press Window key + R  (The Run dialog box will be appeared).
2. Type "WINWORD"
3. Click OK or press Enter Key

Method 3:
browse system partition of the hard disc to find out WINWORD.EXE. (This is usually stay in C:\Program Files (x86)\Microsoft Office)

Why Microsoft Word?

Microsoft Word or MS Word is a one of the powerful tools (applications) for creating more nice-looking documents easily. 

Before few decades ago, we used papers with handwritten tools (Pen, Pencil, Eraser...etc) to crate, collect, save information on a paper. Then the typewriter was invented to make this sort of tasks easier. However today, we use word processing applications for do such things. Microsoft Word is one of the world's most popular application software to create attractive documents with text, pictures, shapes, and many other illustrations.

Starting Microsoft Word