Word Tables

6 Different ways to insert a table in Word 2016

As you know tables are very important element in word that can be used to represent and store more complex data in well-organized and very friendly manner. 

Table

Table is a collection of rows and columns. each place which a row and column are crossed makes a cell. therefore, a single table can have multiple rows, columns and cell.

Elements of a table

How to create table?

Microsoft office 2016 gives you six different methods to create a table.

Method I - Using the cell pallet

1. Go to the Insert tab
2. Point to the Tables group
3. Click the button Table. (a drop-down menu will be appeared)
4. Select the number of rows and columns and click the last cell of the selection
5. A table will be inserted.

Cell Pallet

Method II – using the “Insert Table…” command

1. Go to the Insert tab
2. Point to the Tables group
3. Click the button Table (a drop-down menu will be appeared)
4. Click on “Insert Table…” menu command. (the “Insert Table” dialog box will be appeared)
5. Type or select the number of columns and rows
6. Click “OK” or press “Enter” key

Insert Table Dialog Box

Method III – Draw Table

1. Go to the Insert tab
2. Point to the Tables group
3. Click the button Table (a drop-down menu will be appeared)
4. Click “Draw Table” command (The mouse pointer will change as a pencil)
5. First draw the outside border of the required table
6. Drag the mouse from top border to bottom border to add columns to your table
7. Drag the mouse from left border to right border to add rows to your table
8. After adding all the columns and rows to your table press “Esc” key (this will change your mouse pointer back to your normal pointer)

Method IV – Convert Text to Table

1. Enter the data which should include in your table. Use the tab key, comma or any special character to separate each field in your table
2. Select the entire data-set with headers
3. Go to the Insert tab
4. Point to the Tables group
5. Click the button Table (a drop-down menu will be appeared)
6. Click “Convert Text to Table” (“Convert Text to Table” dialog will appear)
7. Select the text separator you used when type above data-set.
8. Click “OK” or press “Enter” key

Text separated with commas

Text separated with Grater then Symbol

Text separated with Tabs

Method V – Excel Spreadsheet

1. Using this method, you can create table using excel spreadsheet. It allows you to use all the function and featured in excel through Word. helps to create more advanced tables
2. Go to the Insert tab
3. Point to the Tables group
4. Click the button Table (a drop-down menu will be appeared)
5. Click “Excel Spreadsheet” (an excel worksheet will open)
6. Enter data in the excel worksheet and do any changes like formatting, creating formulas…etc
7. Close the excel worksheet (a table will be created in your word document)
8. To edit the table just double click on the table

Method VI – Quick Tables

1. Microsoft word offers you more attractive pre-formatted tables with sample data.  Use them to create a table very quickly.
2. Go to the Insert tab
3. Point to the Tables group
4. Click the button Table (a drop-down menu will be appeared)
5. Point to “Quick Table” (a sub menu will appear with sample tables)
6. Select the table style you want